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Title
Text copied to clipboard!Invoice Coordinator
Description
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We are looking for an Invoice Coordinator who wants to play a central role in ensuring efficient, accurate, and well-structured invoicing processes across the business. In this role, you will be responsible for coordinating incoming and outgoing invoices, monitoring payment flows, handling discrepancies, and collaborating closely with the finance team, suppliers, customers, and internal stakeholders. This position is ideal for someone who thrives in an administrative, finance-related role where organization, accuracy, and a strong service mindset are essential to creating smooth workflows.
As an Invoice Coordinator, you will review invoice documentation, ensure information is correct, follow up on approval workflows, and help make sure payments are processed according to agreed terms. You will become an important point of contact for matters related to invoices, credit notes, reminders, and reconciliations. The role requires the ability to manage multiple cases at the same time, prioritize effectively, and communicate clearly with both internal and external parties. You will also be expected to contribute to process improvements, identify recurring sources of error, and suggest solutions that strengthen quality and efficiency.
We are looking for someone with a structured way of working and a strong eye for detail, while also understanding the bigger picture of financial and administrative flows. You are comfortable working in ERP systems and digital tools, and you can manage large volumes of information in a systematic way. To succeed in this role, you need to be responsible, solution-oriented, and able to build strong relationships through professional and service-focused communication.
In this position, you will have the opportunity to work in an environment where invoice management is an important part of daily operations and where your contribution directly supports stability, control, and sound financial follow-up. You will collaborate with colleagues from several parts of the organization and gain broad insight into how administrative processes affect business performance. The role offers strong opportunities for development within finance, administration, and process improvement, and is well suited to someone who wants to combine detailed, accurate work with coordination and problem-solving in a dynamic environment.
Responsibilities
Text copied to clipboard!- Coordinate incoming and outgoing invoices according to established routines and timelines.
- Review invoices to ensure correct information, coding, and approval status.
- Follow up on discrepancies, errors, and missing documentation with relevant stakeholders.
- Handle communication with suppliers and internal departments regarding invoice-related matters.
- Support reconciliations, credit notes, reminders, and payment follow-up activities.
- Contribute to process improvements, documentation, and administrative workflow optimization.
- Ensure invoice handling complies with internal policies and external requirements.
- Register and update information in ERP systems and other digital tools.
Requirements
Text copied to clipboard!- Experience in invoice processing, finance administration, or similar tasks.
- Strong administrative skills and a high level of accuracy in daily work.
- Experience working with ERP systems, finance systems, and digital administrative tools.
- Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
- Good written and spoken communication skills in Swedish or English depending on the workplace.
- Basic understanding of financial flows, reconciliations, and payment processes.
- Service-oriented communication skills and strong collaboration abilities.
- Ability to identify issues and work in a solution-oriented manner.
Potential interview questions
Text copied to clipboard!- What experience do you have with invoice processing or finance administration?
- Which ERP or finance systems have you worked with previously?
- How do you ensure accuracy when handling large volumes of invoices?
- How do you usually act when an invoice is missing documentation or contains incorrect information?
- Do you have experience communicating with suppliers or internal requesters on finance-related matters?
- How do you prioritize when several tasks share the same deadline?
